How to Create the Perfect Welcome Pack: A Comprehensive Guide

How to Create the Perfect Welcome Pack: A Comprehensive Guide: Imagine this: you’ve finally landed that new job after weeks of interviews, back-and-forth emails, and “informal chats.” You’re excited, maybe a bit nervous. And when you walk into the office on your very first day, there it is on your desk—a neatly put-together new starter pack, waiting for you. It’s a small gesture, but one that can make a huge impact.

Welcome packs have become a crucial part of the onboarding process, and with good reason. Let’s dive into why they matter and what should go into one to make it truly special.

Why Are Welcome Packs Important?

Let’s face it: starting a new job can be pretty nerve-wracking. Anything you can do to help someone feel like they’re part of the team from day one is worth its weight in gold. A welcome pack isn’t just a box of random stuff—it’s a well-thought-out first impression.

There are two key elements here:

1. The Practical Stuff: WiFi passwords, HR contact details, how to use the coffee machine—this is the information your new colleague will actually need.
2. The Welcome: This is where the magic happens. It could be a handwritten note, a small branded gift, or even just beautifully designed packaging. It’s the little touches that really make someone feel valued and excited to be there.

And here’s something to think about: a whopping 79% of employees say that a good onboarding experience helps them understand the company culture and feel like part of the team. But shockingly, only 12% of U.S. companies even have a proper onboarding process! A welcome pack is an easy, thoughtful way to start changing that.

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What to Put in a Welcome Pack

You don’t need to spend a fortune on flashy gifts (though, if you can, go for it!). The most important thing is to keep the pack relevant, practical, and just a little bit personal. Here’s what you could include:

Business Cards

We’ve all been there—there’s something super official about holding a shiny new business card with your name on it. It’s a small but meaningful way to say, “You’re one of us now.”

Handwritten Notecards

A personal touch goes a long way. You don’t need to write an essay; just a quick “Welcome to the team!” can do wonders to make someone feel at ease. Bonus points if it’s written on some stylish Quapri stationery!

Cheat Sheet

Let’s be real—no one remembers everything from the tech onboarding session. Help your new colleague out by including a one-pager with essential info like key contacts, software login details, and—most importantly—where to find the best coffee.

Brand Guide

You’ve probably got a brand guide tucked away as a PDF, but printing it out on some sleek Quapri-branded postcards? Now that’s a way to make sure your new hire actually reads it and understands the company’s tone and vibe.

Branded Merchandise

We know we said no fancy gifts, but branded merch? That’s different. A well-designed, useful item like a Quapri water bottle or notebook isn’t just a gift—it’s a subtle reminder that your new employee is part of something bigger.

Other Things to Consider

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The design of the pack itself matters, too. A welcome pack should feel cohesive and intentional, not like a random assortment of stuff. Even small touches like branded stickers on a plain box can elevate the whole experience and make it feel polished.

At Quapri, our custom products are designed with this idea in mind. Whether it’s a water bottle, notebook, or planner, each item shares a similar design language that ties everything together. You can even add your company logo or create a story that flows across the products, making it all feel unified.

Need a Hand?

We get it—putting together a killer onboarding pack takes time. That’s where a Quapri business plan comes in. Our team will work with you to design and create all the printed materials and branded goodies for your welcome packs, so you can focus on the important stuff—like the actual in-person welcome or a team lunch.

Leave the details to us, and you’ll be ready to wow your new hires from the moment they walk through the door.

By focusing on both the practical elements and the thoughtful touches, a well-designed welcome pack can set the tone for a great working relationship. So, whether it’s a cheat sheet or a water bottle, make sure your new team member feels excited, supported, and most importantly—welcomed.

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